A Guide to Flight Dispatcher Forms

man filling out aviation paperwork

While not always at the forefront of our minds, an aircraft dispatcher is one of the key jobs in the aviation field that makes air travel possible. They are the individuals responsible for  the logistics of the flight as well as filling out all of the preflight paperwork regarding flight plans, safety guidelines, and weather patterns.

As the oldest aircraft dispatcher school in the country, we know all too well that there are various types of flight dispatcher forms and that the amount of paperwork that needs to be completed for a flight to safely take place is enormous. At Sheffield School of Aeronautics, we will go over some of the most common aircraft dispatcher forms that you should be aware of if you are considering becoming an aircraft dispatcher and getting your aircraft dispatcher license.

Our Aircraft Dispatcher Paperwork Guide

While this list is certainly not inclusive of all of the paperwork out there, it does include a brief overview of some of the more popular flight dispatcher forms that you would be dealing with throughout your time in both our flight dispatcher training and your career as an aircraft dispatcher.

– Flight Schedule/Request Form: This is one of the most important flight dispatcher forms. This completed paperwork provides flight request and manifest information as well as authorization for the aircraft to carry passengers.

– Flight Progress Strips: The flight progress strip is used by air traffic control to track the flight in various airspaces.

– SAFECOMs: This aircraft dispatcher form focuses on the safety of the aircraft and will note any possible unsafe aviation practices that could occur.

– Passenger and Cargo Manifest: This form is incredibly important. It is used to document individual’s names, weight, home units, and cargo weight that will be traveling on the aircraft for that particular flight.

– Aircraft Dispatch Form: Helicopter managers and pilots use this form if they have to record any  incident information.

– Travel Cost Analysis: This is the Digital Object Identifier cost analysis and flight approval form.

– Day Trip Authorization Form: This form is used when non-federal passengers and contractors need to be approved and documented onboard a Forest Service-controlled aircraft.

– Senior Travel Form: Flight dispatchers will use this form to report SES, non-Federal passengers, and contractors traveling on government-controlled aircraft.

– TFR Request Form: Aircraft dispatchers will use this form to request a Temporary Flight Restriction in the unusual event that airspace needs to be restricted like in the event of a natural disaster or movement of an important government official.

– Temporary Tower Request Form: This aircraft dispatcher form is used in case a temporary tower to provide air traffic control services needs to be used for emergency or safety reasons.

This is just a condensed aircraft dispatcher paperwork guide. During you time at our aeronautics school, you will become familiar with these forms as well as many other that you will use throughout the day-to-day operations of your flight dispatcher career. To learn more about becoming an FAA certified flight dispatcher, contact us about our dispatcher program today.

This entry was posted in News & Regulations. Bookmark the permalink.
  • Contact Us

    • This field is for validation purposes and should be left unchanged.
  • Testimonials

    “I am so glad they are like this because it made me a better dispatcher and I really appreciate their high standards. I would highly recommend Sheffield to anyone who is willing to study hard and is serious about obtaining a Dispatcher Certificate.” MC MC
    Good afternoon Eric, I wanted to reach out to let you know that training at (airline) is in full swing and I couldn’t be happier that I chose Sheffield. My classmates, while very smart, definitely had subpar training and that has been very evident. I have waited to write a full scale review of the […] Attending Sheffield School benefits airline new hires in preparation for airline training
    “Eric Morris is one of the most if not the most knowledgeable and experienced authorities on Aircraft Dispatching in the United States. He strives constantly to make the industry better.” DH sidebar DH
    “If you want to be the best, first you need to be trained by the best!” P. Hill P.Hill – DHL
    “I entered my profession, with more knowledge and information than dispatchers who have been practicing their craft for more than ten years. Not only has Sheffield provided a top notch education, but they have also instilled in me the confidence to succeed.” A.Z. Sidebar AZ
    “While touring my company’s dispatch department before I had my license our OCC manager pointed out that 7 of the 10 dispatchers on shift had come from Sheffield. The overall consensus was that Sheffield grads were able to hit the ground running as they were better prepared.” K.O. Sidebar K.O.
    “This was an amazing class! Always interesting! It was like drinking from a fire hose, but I have never enjoyed a course more than this one. Thank you for a great 5 weeks & EWINS!” R.S. R.S. Testimonial – 5-weeks & EWINS
    “My experience at Sheffield and my exposure to other aircraft dispatchers that did not go to Sheffield has resulted in an awareness of the superior depth and quality of the training provided by the Sheffield instructors.” CD Sidebar CD
    “After receiving my certificate, I joined a class of 4 experienced dispatchers for Part 121 initial training. Without experience, my preparation at Sheffield enabled me to become active at the same time after the initial training.” PR PR
    “Sheffield School of Aeronautics is a highly recognized and respected organization throughout the airline industry. They only produce the highest quality of graduate…” P.W. Sidebar PW
    “I am a graduate of the Sheffield’s Dispatcher Program. I have been a Captain-Part 121 Airline, Certified Flight/Grnd Instructor, and FAA Designated Check Airman and Sim Instructor (Part 121). From my experience I would rate Sheffield School as outstanding in their field.” PT PT
    “As a graduate of the aircraft dispatcher program at the Sheffield School of Aeronautics…My training was intense and thorough and furnished me with the requisite skills for performing my current job as a Flight Dispatch Supervisor.” N.S. Sidebar NS
    “These men represented the highest caliber of professionalism and integrity. The education I received from these gentleman has afforded me to be gainfully employed while having the opportunity to use the education received, all over this country, and more than a few others.” WG sidebar wg
    “Sheffield School of Aeronautics is known worldwide for its quality training and has been recommended to me by our national airline Swiss International Airlines. Whenever I mention the name ‘Sheffield’ it rings a bell in people’s ears.” IW IW
    “I am a month into my new job at a airline coming out of reorganization, and am helping the training department by referencing the excellent and up to date course book provided to all Sheffield grads.” RW RW
  • Online Catalog

    Sheffield Flight Dispatch Training Catalog

  • Connect